Data Privacy Statement

We – Deutscher Akademischer Austauschdienst e.V. (the German Academic Exchange Service), hereinafter referred to as either “we” or “DAAD” – are pleased to see you visiting our website. Thank you for your interest.

Your privacy is important to us. We take the protection of your personal data and their confidential treatment very seriously. Your data will be processed exclusively within the legal framework of the data protection provisions of the European Union, particularly the General Data Protection Regulation (hereinafter: “GDPR”). This data protection statement provides you with information about the processing of your personal data and your data protection rights when using our website.

1. Data Processor and Data Protection Officer – contact details

The Data Processor as defined in data protection legislation is

Deutscher Akademischer Austauschdienst e.V. (DAAD)
Kennedyallee 50
53175 Bonn
Germany

Tel.: +49 228 882-0
Email: datenschutz at daad.de

If you have any questions or suggestions about data protection, please feel free to contact us.

2. Object of data protection

The object of data protection is personal data. Personal data means any information relating to an identified or identifiable natural person (a so-called data subject). This includes, for example, details such as the name, postal address, email address and phone number, though other details are also necessarily created while using our website, such as the beginning, end and extent of use.

3. Type, scope, purposes and legal basis for data processing

Below you will find an overview of the type, scope, purposes and legal basis of data processing on our website.

4. Links to third-party websites

If websites and services by other site owners are linked to this website, they have been and will continue to be designed and supplied by third parties. We have no influence on the design, content or function of third-party services, and we expressly distance ourselves from any content provided by linked third-party sites. Please remember that third-party sites linked to this website may have their own cookies which are installed on your device to collect personal data. We have no influence over this. In such cases you may wish to obtain more information directly from the owners of the third-party websites linked to this site.

5. Cookies

Information on cookies and the associated data processing can be found at Change cookie settings.

6. Recipients of personal data

Internal recipients:

Within the DAAD, access is limited to persons requiring it for the purposes specified under clause 3.

External recipients:

We only share your personal data with external recipients outside the DAAD if this is required for managing or processing your request, if there is some different legitimate permission or if you have given us your consent for this purpose. External recipients may be:

  1. Processors
    External service providers we use for the provision of services, for instance in the technical infrastructure and maintenance of the DAAD’s own services or for the provision of content. We carefully select such processors and regularly check them to ensure the safeguarding of your privacy. Service providers may only use data for the purposes we specify.
  2. Public bodies
    Public authorities and state institutions, such as public prosecutors, courts of law and fiscal authorities to which we need to send personal data for mandatory legal reasons.
  3. Private bodies
    Cooperation partners and assistants, to whom data is transmitted on the basis of consent or a mandatory requirement.

7. Data processing in third countries

If data is transmitted to bodies that have their head offices or data-processing locations outside EU member states and outside states forming part of the EEA, we ensure before disclosure that – except for certain legally permitted exceptions – those bodies either have your adequate consent or they provide an adequate level of data protection (for instance, through an adequacy decision taken by the European Commission, through suitable guarantees such as the recipient’s self certification for the EU-US Privacy Shield or the agreement of so-called standard EU contractual clauses with the recipient). You can request from us a list of recipients in third countries and a copy of the provisions that have been agreed in each case to ensure an adequate level of data protection. To do so, please use the contact details given in clause 1.

8. Retention period

You will find the retention period for personal data in the relevant chapter on data processing. We generally apply the rule whereby we only save your personal data for as long as they are required to fulfil their purposes or – if you have given your consent – until you revoke your consent. If you revoke your consent, we erase your personal data, unless further processing is permitted under the relevant applicable statutory provisions. We also erase your personal data if we are under an obligation to do so on legal grounds.

9. Rights of data subjects

As a data subject you are entitled to the following rights:

  • Right to information: You have a right to access the data we have stored about you as a person.
  • Right to rectification and erasure: You can require us to correct inaccurate data or – provided that the legal grounds are in place – to erase your data.
  • Restriction of processing: Provided that the legal grounds are in place, you can require us to restrict the processing of your data.
  • Data portability: If you have provided us with data on the basis of a contract or your consent, and as long as there are legal grounds, you can require us to send you the data you gave us in a structured, commonly used and machine-readable format, or you can require us to send your data to a different controller.

Objection to data processing on the legal basis of “legitimate interest” under GDPR Article 6 (1) point f: If there are reasons arising from your specific situation, you are entitled to object to our processing of your data at any time, provided that such an objection has its legal basis in a “legitimate interest”. If you make use of your right to object, we shall discontinue the processing of your data, unless we can – within the parameters of the law – demonstrate compelling legitimate grounds for further processing, outweighing your own rights. To make use of your right to object, please use the contact details specified in clause 1.


  • Objection to cookies: You can also object to the use of cookies at any time. You will find the relevant details in our notes on cookies in clause 5.
  • Revocation of consent: If you have given us your consent to the processing of your data, you can revoke the same at any time with future effect. This, however, does not affect the legitimacy of processing your data until the date of revocation.
  • Right to lodge a complaint with the supervisory authority: You can also lodge a complaint with the competent supervisory authority if you believe that the processing of your data has breached the latest applicable law. To do so, you can contact the data protection authority responsible for your place of residence or country or the data protection authority responsible for ourselves.

Your contact with us: In addition, if you have any questions about the processing of your personal data, your rights as a data subject or any consent you may have given, please feel free to contact us without incurring any charge. To exercise any of the aforementioned rights, please contact datenschutz@daad.de or write to the postal address specified in clause 1. When you do so, please make sure that we can clearly identify you.

10. Commissioner for data protection

Contact details of our commissioner for data protection:

Dr Gregor Scheja
Scheja & Partners GmbH & Co. KG
Adenauerallee 136
53113 Bonn

Telephone: +49 228 227226-0
Fax: +49 228 227226-26

www.scheja-partner.de
Contact via https://www.scheja-partner.de/kontakt/kontakt.html

11. Update status

The latest version of this data protection statement shall be applicable. Last updated: 04 April 2024.

DAAD - Deutscher Akademischer Austauschdienst - German Academic Exchange Service