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Dear colleagues,
dear registrars, education experts and digital credential practitioners,

The German Academic Exchange Service (DAAD), Groningen Declaration Network (GDN) and UNESCO are creating a collaborative knowledge resource for digital credentials in education. The digital credentials field is highly dynamic and diverse. To our knowledge a visual overview of existing local, national and transnational initiatives in education alongside their objectives and implemented technological infrastructures does not yet exist. For this reason, we are conducting the following survey in order to collect data for the creation of a visual tool, the Digital Credentials Initiative Monitor.

It is our hope that by combining data on initiatives from all over the world, conducting analyses and visualising the results, new perspectives on digital credentials in different countries will arise and open up a discursive space for discussions, exchanges of expertise, and the development of new research and policy questions. This proposed aim also corresponds with the I.D.E.A. HUB showcasing GDN pilots, projects and best practices. 

If any of the questions are not relevant to your own experience and initiative, it is possible to skip the question and leave the response field blank. We have listed many technological and regulatory environments, however these lists are not exhaustive. Please amend specific data schemes, formats, protocols, and wallets as well as country-specific regulations. You can use the field “Other, please specify” for this purpose, multiple answers can be separated by semicolon. The survey consists of 30 questions and should not take longer than 15 minutes. You can take a break from responding by clicking on the link "Resume later" on the bottom left, 

Most importantly: We are very much reliant on your knowledge, expertise and networks to produce this visual tool. Please share with your professional networks and contact us with questions at s01@daad.de. Thank you for taking the time to complete the survey. We would like to share the results with you and would much appreciate if you shared your contact details at the end of the survey.

Data protection notice for participants in the survey on Digital Credentials Initiatives

We, the German Academic Exchange Service (Deutscher Akademischer Austauschdienst e.V., DAAD), take protecting personal data and keeping them confidential very seriously. With this notice we would therefore like to inform you of how your data collected through the survey for the Digital Credentials Initiatives Monitor will be processed. Your data will be processed exclusively within the legal framework of the applicable data protection provisions, in particular the General Data Protection Regulation (hereinafter referred to as “GDPR”) and the German Data Protection Act (Bundesdatenschutzgesetz, hereinafter “BDSG”).


  1. Who is responsible for processing my data, and who is the commissioner for data protection?
  1. The controller responsible for processing your personal data is:

Deutscher Akademischer Austauschdienst e. V. (DAAD)

Kennedyallee 50

53175 Bonn


Tel.: +49 228 882-0



  1. Contact details of our commissioner for data protection:

Herr Dr. Gregor Scheja

Scheja und Partner Rechtsanwälte mbB

Adenauerallee 136

53113 Bonn


Tel.: (+49) 0228-227 226 0



  1. What data are subject to data protection?

Data protection applies to personal data. Personal data refers to any information relating to an identified or identifiable natural person (known as the data subject). This includes information such as the data subject’s name, postal address, e-mail address or telephone number.


  1. Which of my personal data will be processed?

We will only process personal data for this survey that you have provided in the course of your participation in the survey. These may include:

  • Contact data, including your name and your e-mail address
  1. For what purposes and on what legal basis will my personal data be processed?

We will process your personal data on the basis of your submitted Declaration of Consent. The purpose of processing is to assess the status of digital credentials initiatives and relevant technologies and regulatory environments in Germany and other countries by means of this survey.

Your data will be processed based on Art. 6 par. 1 a) of the GDPR.

You may withdraw your consent at any time. However, please note that any such withdrawal only takes effect from that point forward and thus does not affect the lawfulness of data processing already performed on the basis of your previous consent.

Once the survey has concluded, the data will be analysed by our Digitalisation section (S01). The data will be anonymised, i.e. all names and other potentially identifying information (e.g. name and e-mail address) will be removed.


  1. Will you conduct any automated decision-making or profiling?

We use neither automated decision-making nor profiling as per Art. 22 of the GDPR.


  1. Will my personal data also be collected from third parties?



  1. Am I required to provide my personal data?

You are neither contractually nor legally obligated to provide us with your personal data in the course of your voluntary participation in this survey. It is up to you what personal information you provide during the survey. We may however be unable to analyse your responses if you do not provide certain information.


  1. Who has access to my personal data and which recipients will receive them?

Your personal data will only be accessible to departments within the DAAD that need such access to fulfil their functions or duties, and to the staff working in these departments. This applies to selected DAAD personnel in Section S01 (Digitalisation) who are obliged to observe the data secrecy and the working principles of the GDPR.

We will only pass your personal data on to external recipients if there is a legal justification for doing so. External recipients may be:

  • Commissioned data processors: service providers entrusted with maintaining our IT systems. We carefully select such processors and regularly screen them to ensure that your personal data are in good hands. These service providers may moreover only process your personal data for the purposes we specify.
  • Public authorities: public authorities and state institutions, such as public prosecutors, courts of law and fiscal authorities, to which we may be required to provide personal data in individual cases.


  1. Do you intend to transfer my data to third countries?



  1. For how long will my personal data be stored?

Your personal data will be deleted from the survey server directly after the data collection is finished.


  1. What are my rights as a data subject?

You have the following rights regarding the processing of your personal data:


  1. Right to information

You have the right to obtain confirmation from us as to whether or not we process personal data on you. If we do, you have the right to access your personal data and the right to further information regarding their processing.

  1. Right to rectification

You have the right to demand the rectification of any inaccurate personal data we hold on you and the right to demand that incomplete personal data be completed.

  1. Right to erasure (“Right to be Forgotten”)

Under certain circumstances you have the right to demand that we erase your personal data. You have this right for example if your personal data are no longer required for the purpose for which they were collected or otherwise processed, or if your personal data have been unlawfully processed.

  1. Restriction of processing

Under certain circumstances you have the right to demand that we restrict our processing of your personal data. In this case we will only store those personal data for which you have given consent or for which the GDPR permits processing. You may for example have the right to restrict processing if you have contested the accuracy of your personal data.

  1. Data portability

If you have provided us with personal data on the basis of a contract or a Declaration of Consent and the appropriate statutory requirements are met, you can demand that we send you the data you gave us in a structured, commonly used and machine-readable format, or that we transfer them to a different controller.

  1. Withdrawal of consent

If you have given us your consent to the processing of your personal data, you can withdraw this consent at any time with future effect. This does not however affect the lawfulness of any processing of your data conducted prior to your withdrawal of consent.


  1. Right to lodge a complaint with the supervisory authority

You can also lodge a complaint with the competent supervisory authority if you believe the processing of your data to be unlawful. To do so, you can contact the data protection authority responsible for your place of residence, your workplace or the location of the alleged infringement, or the data protection authority responsible for us. The responsible data protection authority is the supervisory authority of the federal state in which you reside, work, or in which the alleged infringement that is the subject of your complaint took place.


  1. Whom can I contact if I have questions or to establish my rights as a data subject?

Should you have any questions on the processing of your personal data or on asserting your rights as a data subject as set out in section XI. nos. 1–7 you may contact us free of charge. To do so please use the contact data under section I. no. 1.

Status: [15.08.2022]